ORAL PRESENTATIONS

 

Presentation Length:

Oral presentations should be no longer than 12 minutes in length with a further 3 minutes for questions ( 15 minutes total)

Each presentation will have a discussion period during the session during which questions may be answered. 

Presentation Submission: 

Presentations should be handed in at the designated audiovisual laptop upon arriving to the conference and registering

NO PRESENTATIONS WILL BE ACCEPTED AT THE BEGINNING OF THE SESSION AT THE VENUE OF THE TALK!

Technical Assistance: 

In order to ensure the smooth running of the program and avoid any potential technological issues relating to the running of the presentations themselves, we have a policy of first collating the days’ presentations prior and testing these first to ensure their performance. It is at this point that all the presentations will be tested for functionality. Should any issues be noted, enough time will be available to address these.

Please be aware that we will be utilising the latest version of PowerPoint. In order to ensure that there is no distortion/image loss during the course of your talk, it is requested that all presentations are built using the widescreen template dimensions.

Please note: the following formats are NOT supported: saving to PowerPoint 95 (or earlier) file formats

Please check embedded videos on the day of your presentation in your scheduled room. 

General Advice: 

 

You only have one opportunity to impress your audience in an oral presentation so make sure it is organized, logical and has no unnecessary information. You need to keep the audience's attention so slides should have limited text.  Since we aim to communicate why the research/project was undertaken, how it was done, what was learnt, and most importantly, what the implications or lessons for conservation are, you will want to communicate in a straightforward manner. 

Preparing the Presentation:

1. Identify sections of the research that can be stripped down or highlighted in the presentation. Choose interesting visuals to support your statements throughout the presentation. 

2. Start with providing background information either from other studies or general information about the topic. 

3. Present the work in sections if it is composed of a number of small experiments or investigations and draw conclusions from each of your sections. 

4. Summarize the major findings of the research at the end of the talk, make sure to state the points explicitly 

Giving the Presentation:

1. Practice makes the presentation much easier. Practice many times and it

2. Speak slowly and clearly 

3. Use your visual aids to help your audience focus on your work instead of on you. 

4. Define all your terms, conservation is a multidisciplinary focus and so specialist terms from your work may be confusing for you. 

5. Try to make eye contact with as many people in the audience as possible. 

6. Let the audience know that things are coming to an end. 

7. At the end of your talk make sure to thank your supporting agents

8. Avoid going over-time (it makes the process very difficult for the next person)

9. When an audience member asks you a question, try to rephrase it and look at the audience member to make certain you understand what they are asking. 

10. Thank the audience for their questions

Visual Aids:

1. Make sure visual aids are large enough to be visible to the audience at the back of the room. Big visual aids are usually better. 

2. Go for contrast – a guideline is to use either light text on a dark background or vice versa. Avoid red-green because we have several colorblind committee members

3. Limit the text on your slides, lots of text is very boring for the audience

4. Pictures, photographs, and maps are all good! 

5.  Rework tables into figures whenever possible. If you must have tables, limit the information present on the tables. 

 

POSTER PRESENTATIONS

 

Spacing for Posters:

1. All posters should be portrait in format

2. the final poster size should be A0(841 x 1189 mm), so take this into account for font sizes, image resolution, etc.

3. Please include a color photograph of the presenting author so that people can discuss with you outside of your poster session. 

4. Time for detailed discussion of posters is available during the general poster session but often people enjoy perusing the posters during the breaks

5.  Posters are judged on their presentation as well as their content. They are supposed to be concise communication tools. So make certain the poster is both informative and attractive.

6. Excellently communicated posters should be able to be understood and read within 3 minutes. Test this before printing. 

7.  Posters do not need unnecessary detail because the author is meant to present the poster and answer questions 

 

Effective Posters:

1. Hook the audience with an initial glance (usually a single photo or supporting image)

2. Have information properly arranged. 

3. Are comprehensible to a broad level of expertise

4. Plot the research story very carefully and the flow is logical 

5. The poster tells a story through the narrative

6. The poster is viewer-friendly (even when presenting complex data)

7.  The lettering for the body of the poster should be legible from 1.5m away.

8. Use figures and tables whenever possible to help illustrate your point.

9. Graphics tend to look better if they are wider than tall. Some put this at 50% wider than tall. Try to avoid elaborately coded shadings and cross-hatchings, try to rather use very definitely different colours, with clear patterning, if necessary. Bear in mind members of the audience who may be colour blind.

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